Admin & HR Executive

Job Description

-        Admin

•       Plan, organize and control the administration function of the company.

•       Oversees office maintenance

•       Develop, implement and review policies and procedures of the administration function which may include purchasing, company record keeping.

•       Devise procedures for ensuring the adequacy of information and communication channels within the company.

•       Supervise a team of Administrative staff in the Administration Department. 

•       Monitor/review staff performances in the Administration Department.

•       Manage and process payroll in an accurate and timely manner.

•       Make travel arrangements for executives. Purchase of online tickets. To vet and manage a travel agency to get the best tickets for the company.

•       Every year, to assess performance of suppliers; travel agency, stationery, courier company, etc.

•       Any other work as prescribed by the management in any location.

-        Accountant

Petty Cash

•       Conduct surprise cash Count

Payment & Accounts Payable

•       Check reconciliations with Creditors' Statement and ensure that it is in order (if any)

Receipt & Accounts Receivable

•     Accounts Receivable credit control review & approval

•       Oversees Accounts Receivable billings

•       Ensure on-time payment from clients.

•       Follow-up with clients for bills pending payment.

•       Ensure that Debtors' Statement of Accounts are sent on monthly basis

•       Prepare & review accounts receivable ageing report.

•       Oversees posting to AR and Bank through accounting software


•       Process Intercompany billings

•       Handle Intercompany receipts & payments

•       Posting of receipts & payments through accounting software

•       Posting to AR & AP through accounting software

•       Reconcile Intercompany AR & AP balances on monthly basis

•       Prepare Intercompany AR & AP schedules

Cash Book

•       Check Bank Reconciliations and ensure that it is in order

•       Ensure that all supporting documents for entries in the Cash Book are in order


•       Responsible for proper accounting for Investment

•       Reconcile account with Bank Statement

•       Provisions for Diminution in value of Investment at year end (if any)

General Ledger

•       Prepare & process journal entries, including payroll accounting

•       Revaluation of foreign currency

•       Prepare monthly BS supporting schedules

•       Complete the Month-end & Year-end Close of Accounts process. 

•       Review & analyze General Ledger accounts on monthly basis. 

•       Posting to GL through accounting software


•       Prepare Cash flow Statement

•       Prepare monthly Financial Reports to Group FC

•       Review GST / VAT / Purchases & Sales Tax returns (if any)

•       Prepare financial reports or schedules as and when required by Regional office

•       Able to take over the responsibilities and duties of the subordinates during their absence

•       Training of Junior Accounts staff

•       Filing

•       Any other work as prescribed by the regional finance office & management in any location

Annual Budgets

•       Prepare & submit Annual Budget to Group FC

•       Co-ordination with different departments on preparation of annual budget

•       Analyse & investigate budget variances

•       Prepare budget variance report


•       Co-ordinate with external auditors and ensure that annual audit is completed on time.

•       Attend to audit queries


•       Co-ordination with Tax Consultant on all tax matters of the company

•       Follow up with Tax Consultant on all outstanding tax matters

•       Clear tax queries in consultation with Tax Consultant

•       Ensure that tax payments are in order and on time

•       Liaise with Tax Consultant on filing of Tax Returns & ensure that it is on time

•       Handles all withholding tax matters

•       Maintain a tax file

Company Secretarial Matters

•       Co-ordination with Company Secretary on all company secretarial matters

•       Liaise with Company Secretary for all Directors' Resolutions

•       Maintain a Directors' Resolution and Minutes file

•       Liaise with Company Secretary on filing of Annual Returns

•       Liaise with Company Secretary on all matters relating to AGM

Job Requirement

•       2 – 5 year relevant working experience 

•       Bachelor Degree in Accounting/ Finance

•       Languages required: strong command of English, Vietnamese

•       Proficient in the use of standard desktop word processing and spreadsheet software e.g. MS Word, MS Excel, PowerPoint & internet browser software.

•       Must be detail oriented and organized.

•       Knowledge of financial system.

Preferred Language (For Applications)

•       English

Job Level

•       Experienced (Non-Manager)

Job Category

•       Advertising/Promotion/PR

•       Marketing

Work Place

•       Ho Chi Minh

Salary Range

•       Negotiable

-        VINAMR provides world class marketing research through … 

•       Deep understanding of the brief

•       International Fieldwork quality

•       Professional data handling and decision-orientated analysis 

•       Action focused recommendation

-        Company Size: 25-99

Submit CV with the latest photo through e-mail:

•       Human Resources Department – VINAMR Marketing Research & Consultants

•       Floor 9, Room 21, Block G, The Manor Officetel, 91 Nguyen Huu Canh St, Ward 22, Binh Thanh Dist, HCMC

•       Email:

•       Tel: (08) 6258 6379